PTO Calculator
Track your paid time off balance and project where you'll land at year end. Enter your annual allowance, days used so far and accrual rate (monthly, quarterly or annual lump sum), and Dueneo calculates your current balance, projected year-end balance and warns you if you're about to lose unused PTO to a carryover cap. Everything runs locally in your browser.
How to use
- 1
Enter your annual PTO allowance
Type the total paid-time-off days you earn per year (e.g. 25). Use decimals if you accrue in half-day increments.
- 2
Enter days used and (optionally) accrued so far
Days used is what you've already taken. Accrued so far is optional — leave it blank to auto-calculate from the accrual rate, or enter the exact figure from your latest paystub for precision.
- 3
Pick the accrual rate and current date
Monthly grants 1/12 of the allowance on the 1st of each month. Quarterly grants 1/4 on Jan 1, Apr 1, Jul 1, Oct 1. Annual grants the full allowance on Jan 1.
- 4
Set your carryover cap and read the warning
The carryover cap is the max unused PTO you can roll into next year. If your projected year-end balance exceeds the cap, Dueneo warns you exactly how many days you'll lose and how many more you should take.
Common use cases
- Plan end-of-year vacation to use up PTO before a use-it-or-lose-it deadline.
- Check whether you've used PTO at a sustainable rate through the year (accrued vs used).
- Negotiate a PTO cash-out at job change by knowing your exact accrued balance.
- Compare two job offers' effective PTO value (allowance + carryover policy).
- Model a mid-year promotion that bumps your accrual rate.
Limitations
- The accrual year is assumed to be the calendar year (Jan 1 – Dec 31). Some employers use a fiscal-year or hire-date anniversary accrual year. For those, shift the current date input accordingly or compute manually.
- Accrual is granted at the start of each period (1st of the month, 1st of the quarter, Jan 1). Some employers grant on the last day of the period or prorate mid-period joins — adjust the accrued-so-far input to match your paystub.
- Carryover caps vary widely: some employers allow unlimited carryover, some cap at a fixed number of days, some pay out unused PTO at year end, some forfeit it entirely. Match the cap to your employee handbook.
- The tool does not model negative balances (PTO borrowing). If you've used more than you've accrued, the current balance will show as negative — that's correct, but the year-end projection assumes you'll have earned the full allowance by Dec 31.
- PTO cash-out value, sick-leave conversion and floating-holiday rules are not modelled.